Open Access at FZU

Due to its size and quality of scientific research, the Institute of Physics is one of the top institutes of the Czech Academy of Sciences. An essential part of the academic mission is the effort to ensure that the results of scientific activities of the FZU, Czech Academy of Sciences, and all its institutes can be used by the widest possible community of researchers and other users of research results and the general public.

The Czech Academy of Sciences supports principles of open access to scientific information by building an open repository ASEP, which allows transferring records and full texts to European databases via a portal OpenAIRE. ASEP repository provides long-term archiving and thus permanent access to records and full texts entered in it. Data are entered to ASEP manually by the FZU library employees based on a notification about a record creation in the Publications Database.

According to the Action Plan for the Implementation of the National Strategy of the Czech Republic's Open Access to Scientific Information for 2017–2020 (in Czech) the aim is to ensure meeting the minimum requirements for open access to scientific information from July 1, 2020 without undue delay, and thus meet the requirement of the European Commission stated in Commission's Recommendation dated 24/04/2018.

The Institute of Physics of the Academy of Sciences supports the principles of open access to scientific information by:

• financial contribution in consortium SCOAP3
• extending the FZU Publications Database by the possibility of storing full texts postprints and smaller volumes of data
• creating an information and advisory OA centre in the FZU library
• organising training on topics related to OA issues

5 steps to Gold OA at FZU

Gold OA means that an article is accessible immediately after the respective article processing charge (APC) has been paid. The article is published in either a fully open or hybrid journal and is usually published under a Creative Commons license.

If you want to have Gold OA for your article, the procedure is as follows:

1. Funding for the APC must either be planned at the time of the grant application according to the terms and conditions of the funder or use tokens (vouchers) and discounts offered by the CzechELib consortium, of which FZU is a member. The use of tokens follows the rules set out here.
2. It is also important to find a suitable and trustworthy journal that allows Gold Open Access under a Creative Commons license, and on the other hand to beware of predatory journals, especially in the case of new and unknown titles.
3. After peer review, you need to pay APC or use a token and publish the article in the journal of your choice.
4. After an article is published, a record needs to be created in the FZU Publications Database.
5. And an ASEP employee (Ms. Potocká,) needs to be notified who subsequently makes an entry in ASEP and also enters a publisher’s version of an article.

4 steps to Green OA at FZU

In the case of Green Open Access, the article is published in a journal that makes its articles available to users on a subscription basis and is also deposited as a postprint in publicly accessible open repositories in accordance with the publisher's terms and conditions. This storage is performed by the authors themselves by means of self-archiving. For an author from FZU, self-archiving means storing the author postprint in the FZU Publications Database.
If you want to have Green OA for your article, the procedure is as follows:

1. First you need to check licence terms and conditions of self-archiving of a selected journal and answer the following questions:
   1. Does the selected article allow self-archiving?
   2. If so, what version of an article does the journal allow to publish?
   3. If a postprint, what is the embargo period?
   4. Is the embargo period of a journal in accordance with the terms of the funding provider?
2. After finding out all the above-mentioned requisites, an article can be published after the standard review procedure.
3. After publishing an entry needs to be made in the FZU Publications Database, a full text in the form of a postprint needs to be attached (it is not a publisher version).
4. Subsequently, an ASEP employee (Ms. Potocká), needs to be notified who later creates a manual entry in ASEP, adds an article postprint that was entered into the Publications Database and makes it available according to the licensing terms of the publisher.